Your preceptor dropped — finding a replacement
A preceptor backing out — a job change, a leave, a site policy shift — is more common than anyone admits. Here’s how to recover without losing the hours you’ve banked.
Move immediately, and document
Notify your faculty, confirm exactly how many approved hours you’ve already logged in Typhon, and start sourcing a replacement the same week. The hours you completed under an approved preceptor generally stand — it’s the remaining ones you’re protecting.
Re-source against what’s left
You need a replacement whose scope matches the remaining rotation, plus a fresh affiliation agreement and Typhon update for the new site. Build a backup mindset in from the start so a single drop doesn’t end a term.
How we recover it
We keep alternative preceptors in reach and move the new affiliation agreement and Typhon nomination through quickly, so a mid-term drop becomes a short gap, not a lost term.
Answered.
Do I lose the hours I already completed?
Generally no — approved hours logged in Typhon under an approved preceptor stand. We focus on securing the remaining hours.
How fast can a replacement be in place?
We move quickly and back it with our match commitment; the new site still needs an affiliation agreement and Typhon approval, which we handle.
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